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BOF 03/04/2008
Minutes of the Board of Finance meeting held on Tuesday, March 4, 2008 at 7:00 p.m. at Christ the King Church Parish Center.

Present  Regular Members:~ Andrew Russell, Wayne Devoe,
Christopher Kerr, David Woolley
Alternate Members:~  Judy Read, Ruth Roach, Janet Sturges
Timothy C. Griswold, ex-officio

AbsentRegular Members: Mark Diebolt, H. P. Garvin, III
                Alternate Members:

Guest:          Gary Yuknat, President, Shoreline Sanitation
                Ed Adanti, Superintendent, Old Lyme Public Works        
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Mr. Russell called the meeting to order at 7:06~p.m.~stating that Mr. Diebolt and Mr. Garvin will not be present this evening.  Therefore, a motion was made by Mr. Devoe, seconded by Mr. Woolley to have Ms. Read vote for Mr. Garvin and Mrs. Sturges vote for Mr. Diebolt in their absences.  Motion carried.  


Mr. Yuknat summarized his operating expenses noting that the budget has increased by 3.1% from last year for residential solid waste pick up at curbside with transportation from Old Lyme to the CRRA Transfer Station in Essex.  Labor increased by 2.8%.  Fuel expenses increased significantly this past year. Debt services will remain the same.  Taxes and insurance decreased due to age of vehicles; however, maintenance has been steadily increasing for the same reason.  Mr. Yuknat stated that he has three trucks, two of which are used daily to perform rubbish removal.

A motion was made by Mr. Devoe seconded by Mr. Woolley and passed unanimously to approve $331,821.

Minutes of February 5, 2008

Minutes of February 5th were reviewed.

A motion was made Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve the minutes as written.  Motion carried.   

Board of Finance Meeting                                                        March 4, 2008

Minutes of February 26, 2008

Minutes of February 26th were reviewed.  On page one, fourth paragraph, first line, add the word “request” after “budget” and change the word “increase” to “new request”.  On page two, under Beach Association requests, change Old Lyme Shores’ request to $20,000 and Miami Beach’s request to $37,500.  On page two, under Minutes of February 12, 2008, first paragraph, last sentence, Police recruitment bonus motion was made by Mr. Devoe.

A motion was made Mr. Woolley, seconded by Mr. Devoe and passed unanimously to approve the minutes as amended.  Motion carried.   

Health Services

Health Department

Ms. Read met with Mr. Ron Rose who explained the related expenses of the Health Department’s budget.  The telephone line also includes the cell phones.  The office supplies, postage, telephone and dues line items remained unchanged.  There is an increase in the education and training line item.  The amount of $10 in the engineering and counsel line keeps those lines active. Additional mosquito spraying has been necessary due to the increase in mosquitoes.  The goose control project is an ongoing process in order to curtail their activity at Rogers Lake.  

A motion was then made by Ms. Read, seconded by Mrs. Sturges and passed unanimously to approve $82,045 for the Health Department, minus salaries.  After discussion, it was decided to table the motion until Mr. Rose can have Ms. Petitt from Honkers (goose control) come in and discuss her strategies with the Board.  A motion was made by Mr. Devoe, seconded by Mr. Kerr to table voting on the Health Department.  Motion carried.

Old Lyme Visiting Nurse Association

Mrs. Read stated that she spoke with the Executive Director, Muriel Drugan, who explained that Interim Health Care, which provides visiting nursing services, would be contracting our Registered Nurse at $41.40/hour for 1,350 hours for the year.  It should be noted that this is the same rate as last year and that the Visiting Nurses historically returns funds to the town for unused contract hours.  Last year $1,256.76 was returned to the town.
Board of Finance Meeting                                                        March 4, 2008

A motion was made by Mr. Kerr, seconded by Mr. Devoe and passed unanimously to approve $55,890 for the Old Lyme Visiting Nurse Association.

Regional Health Agencies

Ms. Read stated that Mr. Griswold allocated funds in the amount of $2,500, which are distributed to various local agencies for Regional Health Agencies.   Requests for assistance have been received from the following agencies:

Community Health Center
Regional Mental Health Board
Rushford Center

A motion was then made by Mr. Kerr, seconded by Ms. Read and passed unanimously to approve $2,500 for Regional Health Agencies.

Public Works

Operating Expenses

Mr. Griswold highlighted the budget worksheet for Public Works operating expenses stating that the new budget sheets lump various line items together.  Mr. Adanti summarized the expenses associated with Public Works and explained the various increases and decreases in line items.  

Contracted Services

Mr. Adanti outlined the various contracted services line items which included the following: Pipes, block, catch basins, signs and post, chip seal, blacktop, cold patch, winter sand and salt, gravel, stone, tires, outside repairs, gas/diesel/motor oil, parts, tools, welding supplies, fertilizer, lumber/paint, uniform rental, safety equipment, and cleaning supplies.  A substantial increase in gas/diesel and motor oil due to petroleum costs.  

Roads scheduled for paving/resurfacing are Whippoorwill Road from Boston Post Road to Jericho Drive, McCurdy Road, including Bittersweet Lane.  

Board of Finance Meeting                                                        March 4, 2008

Vendor Services  

Mr. Adanti stated that this category covers the various jobs that are contracted out.  He outlined the various line items associated with this category, such as snow contracting, line painting; drain flushing, lawn care, etc.  

Because of inconsistent figures in several budget line items presented, the Board decided not to act on the Public Works, Recycle and Transfer Station budgets.

The Salary Committee is scheduled to meet on Sunday, March 9th at 5:00 pm.

Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, March 11, 2008 at 7:00 p.m.  Budgets for Public Works, Chartered Beach, Social Services, and Senior Citizens, including the Estuary Transit District, Estuary Nutrition and EMOTS, Lymewood, Senior Center, Social Services will be discussed.
At the March 18th meeting, budgets for the following spending agencies will be reviewed and discussed:  Fire Services - Old Lyme Fire Department, Fire Protection Charge, Fire Marshal and Volunteer Incentive Plan, as well as General Government and Board and Commissions.

Mr. Russell reminded members that there is a Board of Education building committee meeting tomorrow evening at 6:00 at LOLMS cafeteria.

A motion was then made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 9:45 p.m.

Respectfully Submitted,

Michele Hayes-Finn

52 Lyme St, Old Lyme, CT 06371  (860) 434-1605

Town Hall Hours  Monday - Friday: 9:00 AM - 4:00 PM